How Online Notarization Works | 3 Easy Ways to Get Notarized

Why use Online Notary Center?

With Online Notary Center, you can complete a legal notarization from anywhere—no printing, no travel, no waiting rooms. Choose the path that fits your situation:

• Quick Live Connect: Single signer (or a small group sharing one screen)

• Multi-Signer, Different Locations: Coordinated session with separate devices

• You Pay, They Sign: Invite someone else to sign while you handle payment

Option 1: Quick Live Connect (Single Signer or Screen-Share)

Best for: Individuals or couples who are in the same place and can share one screen.

4 simple steps

1. Upload your PDF
   Click Start Notarization Now, then upload your document (PDF works best).

2. Verify your identity
   Present a valid government-issued ID and answer quick verification questions.

3. Connect with a notary
   Join a secure video call with a certified notary to complete the notarization.

4. Download instantly
   After payment, download your notarized file right away or email it to others.

Pro tips

• Have a clear, glare-free photo of your ID ready.

• Ensure your camera, mic, and internet connection are working.

Good use cases: Single affidavits, simple forms, consent letters, DMV or school forms.

Option 2: Multiple Signers in Different Locations

Best for: Documents requiring two or more signers who are not physically together.

How it works

1. Create your free account
   Managing signers and documents is easiest from your dashboard.

2. Upload the document
   Go to Schedule in your dashboard and upload the PDF. The system creates a unique session link.

3. Invite signers
   Send each signer the generated link and agree on a time to join—similar to scheduling a Zoom call.

4. Join the waiting room
   At the scheduled time, everyone clicks the link. An on-demand notary picks up the session once all parties are present.

5. Complete and download
   After the notary finishes, download your notarized document from your account.

Availability window (fastest pickup): Monday–Friday, 7:00 a.m. – 7:00 p.m. PT.
Good use cases: Real estate forms, parental consent, business agreements, POAs with co-signers.

Option 3: You Pay, They Sign (Sponsor a Notarization)

Best for: HR teams, property managers, legal assistants, or anyone coordinating notarization for someone else.

Set it up in minutes

1. Create your free account
   Centralize documents, payments, and downloads in one place.

2. Upload the PDF in Schedule
   A unique link is generated for your signer.

3. Send the invitation
   Email or message the link to your signer—no account required for them.

4. Signer meets the notary
   A notary picks up the session when the signer is online.

5. You finalize payment & download
   Log back in, complete payment, then download the notarized document.

Good use cases: Employment eligibility forms, client onboarding, loan packets, remote team members.

Which option should I choose?

What to prepare (for the smoothest session)

• Valid ID: Driver’s license, passport, or other accepted government ID

• Well-lit space: Your face and ID must be clearly visible

• Stable internet + camera + mic: Laptop or mobile works

• Unsigned document: You’ll sign live on camera with the notary

Frequently Asked Questions

Is online notarization legal?
Yes—remote online notarization (RON) is authorized in many U.S. states and recognized by numerous institutions nationwide. Always confirm any special requirements with your recipient.

Do all signers need accounts?
Only the organizer needs an account for Options 2 and 3. Signers can join via the secure link.

What file types are accepted?
PDF preferred. If you have another format, convert to PDF for best results.

How fast can I get notarized?
Often same-day—many Quick Live Connect sessions finish in minutes, and peak availability is Mon–Fri, 7 a.m.–7 p.m. PT.

Will my document be accepted?
Acceptance depends on the receiving party. Most common forms are widely accepted; check with your institution if uncertain.